Latest News & Updates

Details

Written by: CIPC

Category: Uncategorised

Published: 02 June 2026

Hits: 19

A Co-operative must within 30 days after an Annual General Meeting submit to the CIPC the full names, surnames, and addresses of all Directors of the Co-operative, as well as, any Directors that have vacated their positions. This must be done annually, irrespective of changes to the Board or not.

The number of Directors must at all times be within the minimum and maximum number of Directors as specified in the Constitution of the Co-operative.

Should a Director be expelled or a whole board of Directors be replaced with new Directors, this Office will do a verification process which will take a minimum of 14 working days, before the changes will be made on the CIPC database.

Directors are appointed for a term of office in terms of the Constitution of the Co-operative. Should there be changes to the Board of Directors outside the term of office / during a financial year, the CIPC must be informed.

In order to effect changes to the board of directors, please follow these steps:

To appoint or effect changes to the directors, follow these steps:

• Register a customer code
• If you are already registered as a customer and know your customer code and password, proceed to the next step.

Deposit funds

• The number of Directors must at all times be within the minimum and maximum number of Directors as specified in the Constitution of the Co-operative. If you would want to increase or decrease the number of directors in the constitution, deposit R17,50 into the CIPC bank account. For the bank account details, click here.

Note: If there is no change to the limits of the board of directors, no change to the constitution is necessary. Submit only a notice of change to the board of directors to CIPC – Form CO-OP 6.1 and CO-OP 2.

Lodge a request to change the number of directors on the board

• Form CO-OP 1 if the number of directors on the board must be increased or decreased in the constitution
• Resolution or minutes of the meeting in terms of which the change has been mandated
• Certified identity copy of chairperson of the meeting
• Power of attorney (if applicable)
• Certified copy of ID document of each director
• Reasons why the number of members of the Board of Director was increased out of term (if applicable);
• Reasons for any Director’s vacation of Office out of term (if applicable), i.e.:
• A letter of resignation of a Director should be attached. Also indicate whether the Director also resigned as Founder Member, where applicable. OR
• Minutes of a meeting of the Board, if a Director was expelled as Director as he/she has become incompetent to be a Director or was absent from a number of consecutive Board meetings without leave, as specified in the constitution of the Co-operative. The Minutes must be signed by all of the directors and be certified a true copy OR
• Death Certificate

Scan and e-mail completed and signed CO-OP 2 form, together with supporting documents to

This email address is being protected from spambots. You need JavaScript enabled to view it.

Details

Written by: CIPC

Category: Uncategorised

Published: 02 June 2026

Hits: 16

A share is literally like a slice of ownership. If you buy a share in a co-operative, you will then own a part of a capital value of the co-operative and the amount that you own is determined by the size of your share and the capital value of the co-operative.

Think of buying a slice of cake: the whole cake may be on sale for R20-00, but if it is cut into 10 slices and you buy one slice for R2-00, you will probably eat it straight away.

However, if you contribute R2-00 to buying the ingredients for the cake before it is baked, then you will own a 10% share of that cake in advance. Now your share has the potential to increase in value. For instance, once the cake is baked someone might be willing to pay R30-00 for the whole cake. The value of your share would therefore increase to R3-00, so you will make a 50% profit. Of course you also face the risk that your share could lose its value. If the cake doesn’t taste good, you might not be able to sell it and then your share will be worth nothing. So, it is in your interest to get involved in baking that cake and making sure that it is delicious.

Issuing shares – how does it work?
If the capital value of a co-operative is worth R100 000, the members may decide to create 1,000 shares for sale at a value of R100 each in order to raise more money for developing the business. If you buy 10 of these shares, you will pay R1,000. You will then own 1% of the capital value of the co-operative. When the capital value of the co-operative increases, the value of your shares will increase as well. You may sell your shares back to the co-operative when you resign from the co-operative and you will be paid out the value of your shares at the time of sale.

A co-operative must give share certificates to all members who hold shares in the co-operative. It must also give certificates to members who have made loans to the Co-operative.

To increase or decrease shares the following supporting documents must be included:

• Complete the CO-OP 6.1 form
• Deposit R17.50  click here for bank details
• The original written resolution or statement of consent to change the clause on shares, signed by all members of the co-operative
• A declaration that all membership shares issued are of the same class and ranking for all purposes including rights, liabilities and interest payments.
• Certified identity copy of the chairperson of the meeting
• Power of attorney (if applicable)

NB: Lodgement of a passport copy is only accepted as proof of identity for non-residents of South Africa. For South African residents a green bar-coded/ smart  ID copy must be lodged.

E-mail:This email address is being protected from spambots. You need JavaScript enabled to view it.

Details

Written by: CIPC

Category: Uncategorised

Published: 02 June 2026

Hits: 17

A co-operative must have a registered office in South Africa and this must be recorded in the constitution. The CIPC must also have a record of the co-operative’s address and contact details.

The constitution must record the place (township/suburb/city) and province where the registered office is based. If the contact details of the registered office of a co-operative are changed, the co-operative must notify the Registrar of Co-operatives within 15 days.

The official documents of the co-operative must be kept in a safe place at the registered office.

The records of a Co-operative are all the important documents that relate to the registration and working of the Co-operative.

The Co-operative must include its name in all contracts, invoices, cheques, business letters, orders, and other official documents. The name of the Co-operative must also be put up at its place of business.

A co-operative must keep the following documents at its registered office:

• The constitution
• Its registration certificate
• A register of the Directors interests
• A list of the members
• A list of the Directors
• The minutes book
• Adequate accounting records

To apply for a change to the registered address and contact particulars of the co-operatives the following supporting documents must be included:

• Form CO-OP 3 – Address & contact particulars of co-operative (no fee payable)
• Form CO-OP 6.1 if place (township/suburb/city) and/or province where the registered office is based
• Deposit R17.50  click here for bank details
• Resolution or minutes of the meeting in terms of which the change has been mandated
• Certified identity copy of chairperson of the meeting
• Power of attorney (if applicable)

NB: Lodgement of a passport copy is only accepted as proof of identity for non-residents of South Africa. For South African residents a green bar-coded/ smart  ID copy must be lodged.

E-mail: This email address is being protected from spambots. You need JavaScript enabled to view it.