A co-operative must have a registered office in South Africa and this must be recorded in the constitution. The CIPC must also have a record of the co-operative’s address and contact details.
The constitution must record the place (township/suburb/city) and province where the registered office is based. If the contact details of the registered office of a co-operative are changed, the co-operative must notify the Registrar of Co-operatives within 15 days.
The official documents of the co-operative must be kept in a safe place at the registered office.
The records of a Co-operative are all the important documents that relate to the registration and working of the Co-operative.
The Co-operative must include its name in all contracts, invoices, cheques, business letters, orders, and other official documents. The name of the Co-operative must also be put up at its place of business.
A co-operative must keep the following documents at its registered office:
- The constitution
- Its registration certificate
- A register of the Directors interests
- A list of the members
- A list of the Directors
- The minutes book
- Adequate accounting records
To apply for a change to the registered address and contact particulars of the co-operatives the following supporting documents must be included:
- Form CO-OP 3 – Address & contact particulars of co-operative (no fee payable)
- Form CO-OP 6.1 if place (township/suburb/city) and/or province where the registered office is based
- Deposit R17.50 click here for bank details
- Resolution or minutes of the meeting in terms of which the change has been mandated
- Certified identity copy of chairperson of the meeting
- Power of attorney (if applicable)
NB: Lodgement of a passport copy is only accepted as proof of identity for non-residents of South Africa. For South African residents a green bar-coded/ smart ID copy must be lodged.
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